A. POLICY

The UAMS Distribution Center will process and deliver all orders to the pharmacy except for the daily prime vendor order which is delivered directly to the pharmacy stockroom and received there.

B. PROCEDURE

    1. The Distribution Center receives the order and compares it with the purchase order which they have on file. 

    2. Complete orders are delivered to the pharmacy supply section along with a copy of the order. Partial orders are also delivered to the pharmacy but are accompanied by a "Partial Receiving Form" which is prepared by the receiving office. Prime vendor orders are delivered directly to the pharmacy supply which maintains the purchase order.

    3. The pharmacy purchasing assistant receives the order and the accompanying documentation. The pharmacy copy of the purchase order is pulled and the order is checked as it is unpacked. If the order is correct the pharmacy copy of the order is initialed and dated and the receiving office copy is signed. Any packing slips and/or "Partial Receiving Forms" is attached to the pharmacy copy of the order.

    4. The merchandise is placed in the proper storage area. The stock is rotated so that the shortest expiration dating is pulled to the front of the shelf.

    5. Any discrepancies of quantities are handled by:

        a. Discuss with Distribution Center to assure that all packages making up the order have been delivered.

        b. If the order is truly "short" both the Distribution Center and the vendor are notified of the discrepancy

        c. The invoice is held and payment is withheld until the order has been completed.